MailCOPA Manual > Advanced Use

Stationery Templates are very useful for sending standard messages, or including specified information in messages. They also allow you to include a number of macros for the most commonly required fields in your replies.

Stationery will be always be offered for new messages or replies if so configured under the Editing Preferences.

Stationery can only be used when the message editor opens, usually be being set in the Folder Properties.

To access the Edit Stationery dialog use Configure Edit Stationery.

Click on a HotSpot on the image below for further information.

edit_stationery

Note that there will be a "Request for Technical Support" (see Technical Support) template installed, which includes the information Intervations needs to deal with any problems you may encounter.

Stationery Macros

The Macros button gives access to a menu of macros (see below for complete list), which will insert information into the stationery being edited.

Although in clear text on the menu, they will be inserted in a slightly cryptic form, as shown above. This is so that MailCOPA will be able to interpret them when loading stationery, but also because two are configurable, Current Date and Date Message Sent (Short).

NOTE that these macros are interpreted and the results placed into the message when the message is first started, and will not change if the message is saved and re-edited.

The stationery above would produce the following result with a reply (note it includes a couple of Commands):

stationery-result

Full List of Stationery Macros	All messages or reply only
Current Date	All	This will be in the format set in your Windows settings. Equivalent to Date Message Sent macros below, but retained from V15.01 for backwards compatibility.
Current Time	All	This will be in the format set in your Windows settings
Date Message Sent (long)	All	Date the message editor was opened - the format is taken from your Windows settings.
Date Message Sent (short)	All	Date the message editor was opened - the format is taken from your Windows settings.
Default Email Address of current user	All	This is configured here. This may not be the same as the actual address being used for this message, if for instance, the originating folder has been set to use another address.
Free disk space	All	The amount of free disk space on MailCOPA's install drive (typically C: drive).
MailCOPA Serial Number	All	The serial number of the MailCOPA installation being used for this message
MailCOPA version	All	The version number and release date of the MailCOPA installation being used for this message
Message CC recipients	Reply only	Lists the recipients in the CC: header field.
Message ID	Reply only	The message ID (from the header) of the message being replied to.
Message Number	All	The number used internally by MailCOPA for this message
Message recipients	Reply only	Lists all of the recipients of this message, from the To: and CC: fields
Message subject	Reply only	Subject of the message being replied to.
My email address	All	The email address being used for this message - it may be the default, or that set in the properties of the originating folder. Will not be correct if a stationery macro has been used to modify it. Will not change if altered in the From: box at the bottom of the editor.
Name of current user	All	Full name of the current MailCOPA user, set in User Details. This is NOT over-ridden by any setting in Folder Properties.
Original message CC recipients	Reply only	The recipients listed in the CC: header of the original message
Original message html format	Reply only	Include the html format portion (if any) of the original message.
Original message quoted	Reply only	The text of the original message with quote marks added to the beginning of each line
Original message	Reply only	The text of the original message, unquoted
Sender's address	Reply only	Email of the address of the sender of the message being replied to.
Sender's forename	Reply only	First name of the sender - this will be obtained from the From: header line This may not be correct if the original message does not have it correctly configured
Sender's name	Reply only	Sender's full name -this will be obtained from the From: header line. This may not be correct if the original message does not have it correctly configured
User number	All	The user number used internally by MailCOPA
Windows version	All	The version of Windows on which the MailCOPA client is running

Macro Commands

These are more powerful than the macros, and enable you to do such things as set the subject of a message, add a BCC address, set the signature. Each must be on its own line.

Full list of Macro Commands
Attach file	Attach a file to the message. Ensure that the file can be found on the machine being used with this stationery. On a network installation it is best to use a full network path or mapped drive, eg: \\server_name\path\file.ext N:\path\file.ext
Prefix subject	Add some text to the beginning of the subject. This will effectively set the subject for new messages, and will prefix the subject in replies, eg: type the prefix here: Re: test
Put cursor at end of message	When the editor opens, place the cursor at the end of the message.
Put cursor at top of message	When the editor opens, place the cursor at the top of the message.
Put cursor into subject field	When the editor opens, place the cursor into the subject field.
Request read receipt	Automatically add a request for a read receipt - NOTE that this is not universally honoured.
Set BCC	Set the BCC field in the header
Set CC	Set the CC field in the header
Set From	Set the address from which this message will be sent. NOTE that this will override settings elsewhere, eg the default or any setting in Folder Properties You may use any address, not just those listed for this user.
Set signature	Set the signature to one that has already been created
Set subject	Set the subject when the editor opens. This will change the subject for replies.
Set To: address	Set the address to which the message will be sent, overriding any settings in Folder Properties. NOTE that this will also be the case in replies, where the original sender's address will be overwritten.

Signatures

Stationery Macros

Reply only

All

Macro Commands